01
Discovery & Mapping
We map how your team actually works and pinpoint the automations worth building — validated against real demand, not guesswork.
- Peer-validated demand
- 1–2 page memo before any contract
Our process
Four steps.
From first call
to shipped automation.
A simple, transparent path from discovery to launch — fixed price, a clear roadmap, and a kill-or-scale gate at day 14. You always know exactly what we're building and when.
02
Workflow Design
You get a detailed, fixed-price blueprint with a dated success metric — and you approve every part before we build.
- Fixed price upfront
- You approve the plan
- Day-14 kill-or-scale gate
03
Build & Test
Both founders build it by hand and test it against 50–200 real examples, with daily updates the whole way.
- Founders build it
- Daily updates + weekly Looms
- Refund if we miss the metric
04
Launch & Documentation
We launch into your accounts, train your team, and hand over everything — code, prompts, runbooks, and EU AI Act docs.
- You own everything
- Runbooks + EN/BG Looms
- 30-day hyper-care
Why it works
Why work with FlowMate
Transparent and simple
No jargon, no hidden costs. Clear communication at every step.
Works with your tools
We integrate with the software you already use — no rip-and-replace.
Fully documented
You own everything. Complete documentation and training included.
Clear roadmap
From day one, you know exactly what we're building and when.
Deliverables
What every engagement ends with.
A working production system in your accounts
All source code, prompts, workflows in your repos
Evaluation metrics with use case testing
Runbook + video guides
EU AI Act risk classification + Annex IV-aligned docs
Audit log on every action, NRA/CPDP-ready
24/7 open communication during setup and then during retainer phase
Quarterly business review (if you're on a retainer)
What we expect from you
What we ask in return.
Many AI projects fail because the client side didn't show up. Here's what we need from you:
01
One named executive owner with calendar access and regular availability
02
5-8 team members available for 30-min interviews in week 1
03
Read access to the systems we'll automate (CRM, ERP, accounting, email, relevant software tools used)
04
Signed DPA + NDA before kickoff (we'll provide templates)
05
Honesty about what's failed before — we're not judging, we're calibrating
06
48-hour response window during the build sprint
If this process matches
how you want to work, let's talk.
Book a free 30-minute call. Both founders on the line. We'll walk your top opportunity through the first two steps live.